A record per unit
Trailers have files of their own, separate from the trucks that pull them, so TR-412’s registration is never buried in a tractor’s folder.
Fleet records
A complete file for every unit, ready for the next audit
Each truck and trailer gets one file with its documents and service history. Trucks also carry a live odometer in kilometres or miles, and a daily alert goes out before a periodic inspection, registration, insurance policy, permit or IRP cab card lapses.
Included from the Starter plan
| Document | Expires |
|---|---|
| Registration | Feb 28, 2027 |
| IRP cab card | Feb 28, 2027 |
| Insurance | Jun 1, 2027 |
| Periodic inspection (CVIP) | Dec 3, 2026 |
Renewal alert: periodic inspection
What each unit’s file holds
The odometer, in its unit
A single current reading sits on every truck, in kilometres or miles as chosen on the truck form. The ELD, a manual entry or, on Pro, a closed work order can update it.
History, exported
The vehicle’s service history exports to Excel the day an auditor, insurer or buyer asks for it.
A hub for documents
Upload registrations, cab cards, insurance slips, permits and inspection reports to the unit, and give each one its expiry date where it has one.
ZIP, print, archive
Grab every file on a unit as a single ZIP, or print the lot at once. Superseded versions can be archived and restored if you need them back.
Renewals, every day
A daily check sends alerts for periodic inspections, registration, insurance, permits and IRP cab cards, whether the inspection is a CVIP in Alberta or the annual inspection in Ontario.
Ready for a facility audit
Standard 11 of the National Safety Code is checked in facility audits, where the auditor chooses vehicles at random and asks to see their files. Under the standard, a file identifies the vehicle, records the date and nature of each repair and maintenance job, notes the odometer at every service, and stays at your principal place of business for at least two years. Each province writes its own record rules on top of it; our maintenance records guide goes through what to keep and for how long.
For T-207, that means the full service history goes out as one Excel export, and the registration, cab card and insurance as a single ZIP or one print job. Sell the unit and the buyer receives its history, not a shoebox of receipts.
Expiry dates that do not slip
Expired paperwork has a habit of surfacing at the scale house, at the border or in the middle of a roadside inspection. RigMD looks at every unit each day and sends a renewal alert before a periodic inspection, registration, insurance policy, permit or IRP cab card runs out, whatever your province calls its inspection: CVIP, annual inspection or mechanical inspection.
Once the new cab card arrives, upload it, archive the old one, and the file is up to date. The odometer shown on the record is the reading that drives the truck’s PM schedules, so the office and the shop never argue over two different numbers. Plans are compared on the pricing page.
How it works
Putting your records in order
- 1
Add every unit
Set up each truck and each trailer as its own unit, with a document hub attached.
- 2
Bring in the documents
Attach cab cards, registrations, permits, insurance and inspection reports, each with its expiry date.
- 3
Link the ELD
Connect Motive, Samsara or Radical for readings in each truck’s own unit, or type readings in.
- 4
Renew on the alert
When the daily alert flags a document, renew it, archive the old copy and keep the file current.
Fleet records is included from Starter
Starter
For smaller fleets getting service and inspections organized
$2CADper vehicle
per month
Billed annually, in Canadian dollars
or $2.50 CAD billed monthly
Includes this feature
Records, PM reminders and driver inspections for every truck and trailer.
- Truck and trailer records with documents
- PM schedules by days and kilometres or miles
- Due and overdue reminders by email
- Driver trip inspections in the Driver app
- Registration, insurance and periodic inspection renewals
- Odometer from your Motive, Samsara or Radical ELD
Pro
For fleets that run their own shop or mechanics
$3.50CADper vehicle
per month
Billed annually, in Canadian dollars
Billed annually only
Includes this feature
Everything in Starter, plus the shop:
- Work orders with statuses and priorities
- PM work orders opened automatically
- Mechanic role, job assignment and labour timers
- Out-of-service downtime on the dispatch board
- Outside shop invoices read by AI
- Cost per vehicle as a page, CSV and PDF
Premium
For fleets that stock parts and track tires and warranties
$5CADper vehicle
per month
Billed annually, in Canadian dollars
Billed annually only
Includes this feature
Everything in Pro, plus parts and tires:
- Parts stock with reorder points
- Parts picked onto work orders adjust stock
- Low-stock email and AI invoice restocking
- Tire positions, tread readings and retreads
- Warranty expiry emails by date and mileage
- Quebec SAAQ PM inspection forms
Prices are per truck or trailer, per month, in Canadian dollars (CAD), before tax. Every RigMD account is set up by our team: tell us about your fleet on the contact page and we will confirm your plan and price before anything is billed.
Questions, answered
What does the renewal alert cover?
Periodic inspections such as CVIP, vehicle registration, IRP cab cards, insurance and permits. The check runs daily and the alerts go out every day.
Can a unit’s history be exported?
Yes. Service history exports to Excel, ready to send to an auditor, insurer or buyer.
Is the odometer in kilometres?
For a truck set to kilometres, yes. The unit is chosen per truck on the truck form, readings from a connected ELD are converted into it, and on Pro a closed work order also updates the reading.
What happens to a replaced document?
It goes to the archive, where you can restore it whenever you want it again.
Do we need Pro for fleet records?
No. Unit records, the odometer, service history export, the document hub and daily renewal alerts are all on Starter, and every higher plan keeps them. See pricing.
Related features
Preventive maintenance
Service intervals in days, kilometres or both, driven by ELD odometer readings and checked every day.
Inspections
Drivers check each unit in the TruckerPro Driver app against Schedule 1 items, and a major defect can hold the truck.
Maintenance costs
Maintenance spend for each truck and trailer, combining your own work orders with outside invoices, ready to export.
Give each truck and trailer a file you can hand over.
Tell us about your fleet and we will set up your RigMD account.