A cost for every unit
Each truck and trailer shows what it has cost to maintain, on screen or exported as a CSV or a PDF for the owner’s desk.
Maintenance costs
The real maintenance cost of every truck and trailer you run
Shop work orders and outside invoices are added up against each vehicle, and the totals are there on screen, as a CSV or as a PDF. Cost reports start on Pro, as the pricing page shows.
Included from the Pro plan
| Unit | Total |
|---|---|
| T-207 | 7,104.62 |
| T-219 | 4,288.15 |
| T-226 | 2,947.30 |
| TR-412 | 1,362.80 |
| TR-418 | 594.45 |
| Total | 16,297.32 |
Work orders and shop invoices included
Building the cost figure
Overlaps flagged, not merged
If an outside invoice is tied to a work order, that overlap appears on its own line, so a repair keyed in twice is easy to catch before it inflates a total.
Outside shop invoices
Bills from a dealer or a roadside shop are recorded against the unit they were for, read by an AI scan, then approved by someone in the office.
Totals from the job
A work order adds up its own parts and labour: the parts used, plus each mechanic’s logged hours at that mechanic’s rate.
Out of the shop view
Costs do not appear for mechanics on their work orders. The office sees the money; the shop sees the job.
Mechanic history
A CSV of each mechanic’s history helps with the annual review, with setting rates and with deciding whether the shop needs another hire.
Shop work and outside work, side by side
Maintenance money leaves a fleet by two doors. One is your own bay and your own mechanics; the other is the dealer or roadside shop that fixes a truck broken down on the Trans-Canada two provinces from home. Keep the two in separate places and nobody has a true figure for the unit.
RigMD charges both to the vehicle. Work orders contribute their parts and labour, and outside invoices sit against the same unit after an AI scan and an approval. The cost per vehicle report then shows the two kinds of spending on TR-412 together, with any invoice linked to a work order listed on its own so it can be checked.
Figures for the keep-or-trade decision
You can read the report in RigMD, pull it into a spreadsheet as a CSV or print the PDF for a meeting. When you decide whether T-219 earns another winter or goes on trade, you start from its real maintenance cost instead of a guess.
If your fleet tracks cost per kilometre, RigMD supplies the cost per vehicle; divide it by the distance the unit covered for your own rate, and the maintenance cost guide walks through the arithmetic. Premium also gives every tire a cost per mile of its own.
How it works
Four steps to a cost figure
- 1
Finish the jobs
Completed work orders carry the parts and labour that went into each repair.
- 2
Bring in outside bills
Scan each outside invoice against its unit; AI reads it and someone approves it.
- 3
Read the report
Each truck and trailer shows its cost, shop work and outside work combined.
- 4
Export it
Take the report away as a CSV or a PDF, and mechanic history as a CSV.
Maintenance costs is included from Pro
Starter
For smaller fleets getting service and inspections organized
$2CADper vehicle
per month
Billed annually, in Canadian dollars
or $2.50 CAD billed monthly
Records, PM reminders and driver inspections for every truck and trailer.
- Truck and trailer records with documents
- PM schedules by days and kilometres or miles
- Due and overdue reminders by email
- Driver trip inspections in the Driver app
- Registration, insurance and periodic inspection renewals
- Odometer from your Motive, Samsara or Radical ELD
Pro
For fleets that run their own shop or mechanics
$3.50CADper vehicle
per month
Billed annually, in Canadian dollars
Billed annually only
Includes this feature
Everything in Starter, plus the shop:
- Work orders with statuses and priorities
- PM work orders opened automatically
- Mechanic role, job assignment and labour timers
- Out-of-service downtime on the dispatch board
- Outside shop invoices read by AI
- Cost per vehicle as a page, CSV and PDF
Premium
For fleets that stock parts and track tires and warranties
$5CADper vehicle
per month
Billed annually, in Canadian dollars
Billed annually only
Includes this feature
Everything in Pro, plus parts and tires:
- Parts stock with reorder points
- Parts picked onto work orders adjust stock
- Low-stock email and AI invoice restocking
- Tire positions, tread readings and retreads
- Warranty expiry emails by date and mileage
- Quebec SAAQ PM inspection forms
Prices are per truck or trailer, per month, in Canadian dollars (CAD), before tax. Every RigMD account is set up by our team: tell us about your fleet on the contact page and we will confirm your plan and price before anything is billed.
Questions, answered
Do cost reports need Pro?
Yes. Cost per vehicle, outside invoices, work order totals and mechanic history are on Pro and Premium, and tire cost per mile is a Premium feature. See pricing.
What goes into a vehicle’s cost?
Its work orders, with their parts and labour totals, and the outside-shop invoices recorded against it. An invoice that is linked to a work order shows as a separate overlap line, so it can be checked rather than assumed.
How do outside invoices get in?
Scan the bill against its unit. AI reads it, and a person in the office approves it.
Does RigMD show cost per kilometre?
It shows cost per vehicle, which you can divide by the kilometres a unit ran to get your own rate. Tires are the exception: on Premium, each tire shows its cost per mile.
Can the numbers leave RigMD?
Yes. The cost report exports as a CSV or a PDF, and each mechanic’s history as a CSV.
Related features
Work orders
Repairs, PM, inspections and breakdowns on one work order, with mechanics, labour and parts, and a PDF at the end.
Tires and warranties
Tires tracked wheel by wheel through tread readings and retreads, and warranties that send a reminder 30 days out.
Fleet records
Each unit’s documents, service history and odometer in one file, with daily alerts before a CVIP or cab card lapses.
Put a real number on every unit you maintain.
Tell us about your fleet and we will set up your RigMD account.